Home Services Company seeking an experienced, qualified Office Manager who is eager to get to work and step in with a hands-on approach. The ideal candidate is organized, has verifiable management experience, and is looking for long-term employment.
This person will take responsibility for the smooth running of our office where your professionalism, initiative and office skills will be welcomed. You will have plenty of room to be creative and management is always open to new ideas. If you are looking for a team environment where your input is valued and everyone is willing to help each other, this may be the job for you.
The Office Manager is responsible for all office operations. The Office Manager must be able to effectively work with customers, vendors and the company staff. The Office Manager also has supervisory responsibility of the office. The position must, therefore, be able to effectively deal with employees.
General Responsibilities :
Excellent working knowledge of general accounting principles with QuickBooks efficiency.
Must be able to manage confidential information.
Scheduling and coordinating advertising.
Manage office supplies.
Manage office costs.
Accounts payable/ receivable
Pay all invoices (QuickBooks efficiency).
Verify final payment on all jobs.
HR Duties :
Daily job duties will include a variety of tasks including but not limited to: Must have excellent verbal and written communication skills.
Proficient in word, excel, and Quickbooks.
Strong organizational skills.
Demonstrated ability to provide a high level of customer satisfaction.
Making sure that the phone is answered promptly and that the approved company greeting is used each time. You will be called upon to coach Dispatchers/CSR's on this subject as needed.
Make sure the technicians are debriefed on each call and that they collect payment on every call.
Assisting in administrative functions such as processing paperwork, handling collections, maintaining customer database
Organizing current specials and promotional materials
Communicate with team on a regular basis
Manage purchasing and supplies vendors
Estimating and bidding projects as needed
Required skills :
Strong Quick Books, MS Office skills, including Excel, Outlook, and Word.
Latest technology including mobile devices and wireless systems.
Ability to adapt to changes in the work environment, managing competing demands and able to deal with frequent change, and/or unexpected events.
Supervisory or leadership experience is required.
Principals only. Recruiters, please don't contact this job poster.
do NOT contact us with unsolicited services or offers